City Clerk

City Clerk

Amber Schaner
The City Clerk is the chief accountant of the City and shall maintain a system of accounts which shall conform to such uniform system as may be required by state law.


The State of Michigan is now a “No Reason” Absentee Ballot state. If you would like to be on the permanent Absentee Ballot listing please contact the office at 842-5803 or email You will receive an application for each election automatically and when returned will receive a ballot in the mail.

Ottawa County has developed a web site that answers all your questions on Absentee Voting  If you have additional questions please give me a call.

Sample Ballot – November 7, 2023

October 13, 2022 Election Commission Agenda

July 8, 2022 Election Commission Minutes

Election Inspector Application

Canvassers falsely claiming to be affiliated with Ottawa County

West Olive – The Ottawa County Clerk’s Office has received inquiries from residents who have been visited at their homes by individuals claiming to be county employees and seeking to verify residents’ voter information and voting history. These individuals are not associated with Ottawa County or any municipal entity, and residents are not required to answer questions or provide information to any individuals or third-party organizations in this manner.

While certain voter information, such as name and address, is public under Michigan law and can be obtained through the Freedom of Information Act, voter’s private information such as date of birth or State ID/Driver License information is never released by election officials.

“We will always protect our voters’ private information, and no third-party has access to change voter records in our system,” said Ottawa County Clerk, Justin Roebuck.  “Residents should ask to see identification for anyone purporting to be an election official and should not disclose any information if they are uncomfortable doing so.”

If residents have any questions regarding their voter information or would like to discuss a similar incident, please contact the Ottawa County Elections Division at: (616) 994-4535.  To report any incidents of intimidation or coercion, contact the Ottawa County Sheriff’s Department at: (616) 738-4000.

**To register to vote at the Clerk’s office please call 616-842-5803 or e-mail to schedule an appointment.**

City General Election
November 7, 2023

Mayoral Candidates

Vote for Not More Than 1
  • Richard Carlson – (Write-In)
  • Rebecca Hopp – (Write-In)

Council Candidates

Vote for Not More Than 3
  • Lawrence (Michael) Dewitt – (Write-In)
  • Todd Madison – (Write-In)
  • Will Montgomery – (Write-In)


More information coming soon